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Front Desk / Office & Event Coordinator – Toronto

Apply now Job no: 502058
Brand: Leisure
Work type: Full time
Location: Ontario
Categories: Business Support

Front Desk / Office & Event Coordinator – Toronto

After starting with one shop in the early 1980s, Flight Centre Travel Group has enjoyed remarkable growth to become a $20 billion business consisting of more than 40 brands. One of the world’s largest travel agency groups, it has company-owned operations in 23 countries and a corporate travel management network that spans more than 90 countries.

With the move to our new Head Office, downtown Toronto just a few months away, Flight Centre Travel Group is seeking an enthusiastic and pro-active Front Desk/Office & Event Coordinator to join our dynamic team.  As the Front Desk/Office & Event Coordinator you will provide first class experiences to our fellow team members and guests. 

If you are highly organized, passionate about helping people, have razor-sharp attention to detail, understand the importance of a healthy corporate culture, take pride in yourself and your surroundings and are seeking a new challenge with limitless possibilities then this could be the role for you!

Key Responsibilities (include but not limited to the following)

  • Responsible for greeting and signing in guests in a professional and positive manner
  • Ensure entire office space is kept in show room condition
  • Coordinate courier pick up and drop off
  • Handle mail pickup, delivery and distribution
  • Administrative tasks such as approving invoices relating to location
  • Coordinate access cards with building security
  • Responsible for ordering office supplies
  • Responsible for refreshment orders and building relationships with local establishments 
  • Coordinate office safety procedures (fire marshals, first aid training, health & safety groups)
  • Coordinate office repairs and maintenance
  • Coordinate regular office services such as cleaners, vending machine suppliers and coffee vendors
  • Organize in-office catering for meetings and events
  • Event planning & management
  • Additional administrative tasks as required
  • Assisting with meeting room preparation and catering for in-house training sessions
  • Responsible for communicating information regarding events, activities and repair (just to name a few) to our team members via Workplace (Facebook for Work)
  • Basic IT Training (meeting rooms, polycom, presentations, projection, etc.)

What you will bring to the table

  • Proficient in Microsoft Office Suite 
  • Level 2 First Aid certification preferred (or willing to complete certification upon employment at company's expense)
  • Smart Serve Certificate
  • Pride in personal hygiene & grooming
  • Outgoing, confident personality
  • Previous office / facility management experience
  • Previous event planning/management & hospitality experience

What we offer

  • Extensive health benefits
  • Company matched RRSP program
  • Supportive team environment
  • Comprehensive employee assistance program
  • Corporate gym membership rates
  • And so much more!

This is a full-time position operating Monday to Friday 8:30am-5:00pm. Salary to be in line with qualifications and experience.  Flexibility will be required for this role as start times may vary based on business needs and will be reassessed from time to time.

Our promise is to provide an environment with equality of respect, dignity and opportunity for all our employees.  We value an inclusive and supportive workplace which truly reflects the diversification of our society.  Flight Centre is committed to providing a barrier-free pathway throughout our recruitment selection process.  If you require accommodation because of a disability at any stage of our hiring process, please let us know in advance by contacting our Recruitment Team at fccareers@flightcentre.ca



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